DEPARTMENT MANAGER OF CENTRAL EURASIAN STUDIES (FINANCIAL ADMINISTRATION SPECIALIST)

Company: Indiana University
Location: Bloomington
Posted on: October 10, 2024

Job Description:

DepartmentCENTRAL EURASIAN STUDIES (BL-CEUS-IUBLA)Department InformationCentral Eurasia, the home of some of the world's greatest art, epic literature, and empires, is a vast region of Europe and Asia, extending from Northern and Central Europe to East Asia and from Lapland and Siberia to the Himalayas and Persian Gulf. The Department has long been one of the world's leading centers of academic expertise on Central Eurasia as well as the sole independent degree-granting academic unit in its field staffed with its own faculty of specialists.Job SummaryDepartment Specific ResponsibilitiesCoordinates administrative, financial, and operational functions of the Department of Central Eurasian Studies.Serves as personnel manager for the department and administrative assistant to the chair.Recommends how department funds are spent according to fiscal policy and in alignment with the account purpose.Oversees special events such as the annual visiting lectures, recruiting events, receptions, cultural seminars, and departmental newsletters and with attention to donors and fund raising.Oversees Department budgetary activities, faculty research accounts, and IU Foundation accounts and ensures compliance with university and foundation policies and procedures.Prepares operating and project budget drafts independently or in coordination with other finance staff.Reconciles faculty research accounts on a regular basis and keeps faculty apprised of research fund balances.Serves as a liaison between department faculty and HLS support services and alerts faculty to HLS resources.Assists chair and search committee with faculty searches.Oversees processes related to students and faculty participating in the AUCA and PKU.Assists faculty with construction of tenure and promotion dossiers.Assists the Chair and heads of various departmental committees in preparing for committee work and generating relevant documents.Manages departments website and social media accounts and posts updates and news as directed by Chair.Coordinates the preparation of appointment forms for graduate assistants, AIs, and hourliesAssists in application process and enrollment for non-IU students taking CEUS online language classes.General ResponsibilitiesUsing knowledge and application of accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.Makes recommendations on policies and guidelines for division/department activities.Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.Prepares operating and project budget drafts independently and/or in coordination with other finance staff.Regularly explains financial concepts to non-financial employees.Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.EDUCATIONRequiredBachelor's degree in finance, business, or related fieldWORK EXPERIENCEPreferredSome relevant experienceSKILLSRequiredProficient communication skillsMaintains a high degree of professionalismDemonstrates time management and priority setting skillsDemonstrates a high commitment to qualityPossesses flexibility to work in a fast paced, dynamic environmentSeeks to acquire knowledge in area of specialtyIntermediate understanding of technology; experience using electronic platforms to perform various tasksDemonstrates experience solving problems with independent thoughtProficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot TablesAbility to use standard office equipment such as phone, fax, scanner, etc.Experience managing workflows, processes, and/or data entryIntermediate accounting skillsAbility to spot obvious errorsAbility to develop a budgetDemonstrates ability to interpret and apply concepts and policies to daily work functionsAbility to clearly present material and make it accessible to a variety of audiencesAbility to interpret financial documents from an accounting, policy, and practice perspectiveWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationHamilton Lugar School of Global and International Studies BuildingBloomington, IndianaBenefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:Multiple plan options for medical insuranceDental insuranceHealth Savings Account with generous IU contributionLife insurance, LTD, and AD&D optionsBase retirement plan contribution from IU, subject to vestingAdditional supplemental retirement plan optionsTuition benefit for IU classes10 paid holidays per yearGenerous Paid Time OffPaid Parental LeaveEmployee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: CoreFLSA: ExemptJob Function: FinanceJob Family: Financial AdministrationClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the

Keywords: Indiana University, Carmel , DEPARTMENT MANAGER OF CENTRAL EURASIAN STUDIES (FINANCIAL ADMINISTRATION SPECIALIST), Executive , Bloomington, Indiana